Communication occurs on a near
constant basis, with varying methods of delivery and interpretation. As society
evolves to incorporate endless technological advancement it becomes
increasingly important to focus on how information is delivered from person to
person. Therefore, it is important to question how people relate to each other
when everybody communicates in their own unique way. In order to provide a
sense of specific understanding communication occurs following the format
offered by the Official Style. The Official Style is a precise writing strategy
aimed at following specific rules. It is used in many spheres of human activity,
however focus will be set on school district environments to unpack how this
style of writing is used in differing ways to portray a demeanor of
professional and articulate nature in written materials.
How
can the utilization of various writing strategies influence the interpretation
of written materials, specifically in a school district setting? The Official
Style is very important because it follows a precise strategic model to portray
a specific image about written works. By researching the differences in
language that surround plain and official writing, it becomes obvious that the
rhetoric used in the Official Style is effective for this specific sphere.
School districts are predominantly federally and state funded academic
institutions aimed at promoting and achieving high standards of student
success. This means that image is a very important aspect to maintain, which
implores the integration of the Official Style in a steadfast effort to ensure
a positive and professional public image.
The
writing techniques used in the school district sphere of human activity follow
the Official Style format to highlight stylistic strategies in a variety of
ways. School psychologists often discuss various student related activities by
writing in the Official Style. An article published by School Psychology Review
titled, “A Randomized Evaluation of the Safe and Civil Schools Model for
Positive Behavioral Interventions and Supports at Elementary Schools in a Large
Urban School District” attempts to convey important behavior issues commonly
found in the classroom. However, the article does a poor job of helping people
understanding the topic because of its immense length and overall complexity.
By using the Official Style a limited number of people are able to successfully
decipher and accurately interpret the meaning within the text. While this
allows jargon and descriptive terms to be used at careless extremes for the
benefit of individuals engrossed in a specific sphere, it also prevents the
wide majority of the general public from being able to understand or interpret
the information.
The
school district sphere of human activity encompasses a broad spectrum of
written materials, however most information that is written within the sphere
follows a specific format modeled after the Official Style. Research revealed
that school psychologists, counselors, and administration are common
perpetrators of the Official Style as written material is at or above the
fifteenth grade level. While this useful tactic for maintains a status of
superiority, people outside the sphere are unable to understand the depth of
specific discussions. For example the sentence fragment from Ward and Gersten
that states, “The term positive behavior supports referred generically to
behavioral strategies that incorporated fundamental characteristics such as
stating expectations for behavior in a positive manner, teaching those
expectations overtly, using quantitative data to make decisions, and monitoring
and measuring the effectiveness of implementation” will not be successfully
interpreted by many people in various spheres of human activity. The components
that determine the text is part of the Official Style can be identified in a
variety of ways that come together to create a descriptive and thorough
composition.
This
is an important issue to discuss because interpretation of text becomes
increasingly difficult as the reading level increases; therefore the ability to
interpret written works demands that the reader has attained a satisfactory
reading level. The aforementioned text is uses absolute phrase to increasing
the amount of information discussed by creating unnecessary wordiness. Absolute
phrase is often used in the school district environment to entwine two separate
thoughts into a singular and more complex idea. As the sentence reveals, the
form of verbs could be altered to create multiple sentences that are simpler in
structure. The use of absolute phrase encourages the creation of complex and
lengthy sentences because content and significance merge to identify unified
and specific themes. As themes become explored the writer’s immersion into the
sphere increases, causing the style of writing within the sphere to revamp
itself to follow a specific and choreographed model set at identifying elements
within the sphere.
While
this may not appear to be an issue of significant importance, it is crucial to
mention because written works support a specific agenda. While the intention of
materials within any sphere is to provide information, often times the subject
of the issues are unable to interpret the information for themselves. A
hierarchy becomes established in the face of increasing understanding
surrounding the multiple facets of communication, as each channel becomes
reflective of one’s own status within the system of communication. In order to
ensure accurate understanding of written works immersion into any sphere of
activity is absolutely necessary because the way information is delivered
demands that people remain unique individuals. This is particularly true in the
school district setting because information is interpreted by many individuals
and for a wide variety of purposes. Therefore, the Official Style has to be
used to create thorough and complex documents aimed at providing a professional
and complex demeanor.
Although
the Official Style of writing has a broad spectrum of application in the school
district sphere of activity, the intentions and delivery of information is not
necessarily aided by such a complex and difficult writing style. While it is
necessary for institutions of education to maintain high standards of public
image, is it also necessary to enable to greatest portion of society to be able
to accurately understand the function and policy decisions that are conveyed in
written materials? Interpretation of material is difficult for individuals that
are not exposed to high standards of writing, which may make them less able to
understand information that is being discussed. The Official Style belongs in
this sphere of human activity, however there is also a need to convey information
in a more normative and simplistic fashion for the general public as well.
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